Calendar/Scheduling

When scheduling a date for your event, first check to make sure there are no other events scheduled at the same time. Also consider other events taking place in the community, such as major football games, which might interfere.

Step one:

• Check the university's master calendar to make sure there are no other university-sponsored events at the same time.
• Contact members of the campus departments whose participation or affiliates are essential to your event. Determine if they are available.
• If requesting the president's attendance, call 850.644.1085 to check his calendar.

Step two:

• Determine whether the preferred location is available.
• When checking on location availability, be sure to include time needed for setup prior to the event and for cleanup following it. (Depending on the nature of the event, this could be an additional day on either side.)

Step three:

• Contact your speaker or guest(s) of honor to make sure they are available to participate.
• Once you have decided on a date and time, be sure to confirm it with all key participants.
• Make sure you receive their confirmation.
• Submit the event to the university’s master calendar <www.fsu.edu/~calendar/>.

University Master Calendar

The university’s master calendar <www.fsu.edu/~calendar/> is an online resource that lists many events sponsored by Florida State University's faculty, staff and students. Each calendar listing displays the date, time, event description and sponsoring department. The calendar can be accessed online from the main FSU Web page or directly at <www.fsu.edu/~calendar/> by clicking “master calendar.”

Each college has an assigned representative who has attended training on the calendar and is able submit event information. Please contact your representative or for further information, visit <www.fsu.edu/~calendar> and scroll down to the "contact the calendar admin" link.